Sector · Hospitality

AI for hospitality and stays: run everything from a single tool

“Three spreadsheets that contradict each other, a double booking discovered on arrival day.” That’s daily life for the holiday villages, camps, clubs, guest houses and hotels we meet. We replace that patchwork with one single tool, up to date in real time, usable in the field — and AI computes your margins, answers your guests and triggers your follow-ups while you look after your guests.

Your realities

What costs you time.

Bookings scattered across several tools — A spreadsheet for the rooms, another for the meals, a notebook for the groups, emails for the confirmations. No one has the full picture, and a double booking or an oversight only comes to light too late, on the ground.
Group quotes that take hours — Pricing a group stay — nights, meals, options, discounts — is done by hand, with no visibility on the real margin. By the time the quote goes out, the prospect has sometimes already booked elsewhere.
Catering managed separately — Meals, diets, allergies, seating plan, kitchen and hygiene standards live in documents separate from everything else. On the day, you juggle the lists, and one seating error ruins a service.
A saturated switchboard — The same questions come round in a loop — availability, rates, times, options — and tie the team to the phone instead of the front desk. Out-of-hours enquiries, meanwhile, go unanswered.
No real-time view of the business — Occupancy rate, receipts, margin per stay: rebuilding these figures means compiling several sources by hand, so decisions get made on impressions rather than facts.

What we deploy · 1

A single stay CRM, up to date in real time..

Bookings, drag-and-drop room planning, seating plan, meals with QR codes and a till: everything gathered in one tool, usable in the field from a mobile. No more contradicting spreadsheets — information is entered once and seen by everyone.

1/3

module deployed

Calibrated on your activity, plugged into your tools.

What we deploy · 2

The group quote with its margin, in seconds..

The simulator builds a complete stay quote — nights, meals, options — and shows the margin in real time as you adjust. What took half a day comes out in seconds, and you answer the group before your competitors do.

2/3

module deployed

Calibrated on your activity, plugged into your tools.

What we deploy · 3

AI that replies, confirms and follows up..

A WhatsApp agent answers families’ and groups’ recurring questions, confirmations and reminders go out automatically at the right moment, and communication gets structured without tying up the team. You stay in charge: AI prepares, you approve what needs approving.

3/3

module deployed

Calibrated on your activity, plugged into your tools.

The proof, in your trade

An entire stay run from a single tool.

The context

A stays operator was running bookings, rooms, meals and billing on separate, contradicting spreadsheets, with double bookings and endless group quotes to produce.

What we did

We designed and deployed a unified stay CRM — bookings, room planning, seating plan, meals with QR codes, a till, group quotes with real-time margin calculation — along with a showcase site and a quote simulator. The whole is multilingual FR/EN/HE and designed to be duplicated from one property to the next. The CRM mockup and the site have been deployed.

The result

An entire operation gathered in one tool, up to date in real time, usable in the field on mobile, with group quotes and their margins produced in seconds instead of half a day. The solution is architected to be replicated across other properties.

Read the full case →

In short

« In hospitality and stays, AI gathers into a single tool tasks that used to be scattered: bookings, room planning, seating plan, meals and payments, kept up to date in real time and accessible in the field on mobile. A group quote and its margin, which used to take half a day, are computed in seconds, while a conversational agent answers guests and triggers confirmations and follow-ups. »

Your trade, your reality

Let’s talk.

Tell us where you stand — we’ll tell you honestly whether we can help. Reply within 24 hours.

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